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CBSE Correction in Name or DOB in CBSE Marksheet: Revised Rules of correction/change in Name/DOB

CBSE Correction in Name or DOB in CBSE Marksheet: Revised Rules of correction/change in Name/DOB

Edited By Garima Sihag | Updated on Aug 27, 2024 04:41 PM IST | #CBSE Class 12th

CBSE Class 10 and 12 mark sheets are important documents in a student's academic journey. They are essential references for admission to higher education institutions, job applications, and immigration processes. Many consider the CBSE mark sheet to be as significant as a birth certificate.

Errors in these mark sheets, such as misspelled names or incorrect parent names, can lead to significant inconveniences later in life. Correcting these errors can be a time-consuming and frustrating process. Some students may opt for an affidavit or visit the CBSE office directly, while others may choose to leave the correction to chance. The CBSE (Central Board of Secondary Education) provides a process for students to correct errors in their name or date of birth (DOB) on their marksheets and certificates. Check the steps below:

How to correct Name/DOB in CBSE marksheet Complete Process

To help students navigate this process, here's a detailed step on how to correct name and DOB errors in CBSE Class 10 and 12 mark sheets:

Download the Application Form:

Begin by downloading the application form from the official CBSE website: http://cbse.nic.in/faq/dupform.pdf. This form might be available online or at the CBSE office.

Fill Out the Form Carefully:

Read the instructions at the bottom of the application form thoroughly. Fill out all details accurately, ensuring they match the desired correction.

Gather and Submit Supporting Documents:

  • To verify the request, students need to submit specific documents. These include school leaving certificates and admission documents. Prepare an affidavit on stamped paper, sworn before a notary public or magistrate, stating the correct name or DOB and the reason for the correction.

  • Submit a copy of the birth certificate issued by the concerned authorities. Provide a copy of school leaving certificate. Also, include a copy of your identity proof, such as an Aadhaar card, passport, or driving license.

  • Attach a copy of the mark sheet with the incorrect information. Send these documents along with the completed application form to your school. They will then forward them to the CBSE board on your behalf.

Pay the Applicable Fee:

There are processing fees associated with CBSE name and DOB corrections. The amount varies depending on the nature of the change. Check the fee structure here:

  • Name Correction in Mark sheet/Certificate: Rs. 1000 (Inclusive of mark sheet/certificate fee)

  • Change in Parent's Name: Rs. 1000 (Plus actual cost of the document)

  • Migration Certificate: Rs. 250

  • Provisional Certificate: Rs. 200

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Verification and Processing:

  • Review: The CBSE will review the application and documents to verify the accuracy of the information.

  • Approval: If the application is approved, the board will initiate the process of correcting the name or DOB in the records.

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Issuance of Corrected Documents:

  • New Mark Sheet: Once the correction is made, the CBSE will issue a revised mark sheet with the correct information.

  • Certificate: If necessary, a corrected certificate will also be issued.

Documents required to Change CBSE Name or DOB

To accommodate name or surname changes, the CBSE will only consider applications that have been officially approved by a Court of Law and subsequently published in a government gazette.

If the change is approved, the board will initiate the process of updating the student's records. They will need to provide documentation confirming the court order and its publication in the official gazette.

The CBSE allows for corrections in names, surnames, or parent names on mark sheets if the errors are due to spelling mistakes or typographical errors. These corrections must align with the information recorded in the school's records or the list of candidates (LOC) submitted to the CBSE.

Attach the following attested documents:

  • A true copy of the admission form(s)

  • A true copy of the school leaving certificate from the previous school

  • A true copy of the relevant page from the school's admission and withdrawal register

  • The head of the institution will verify the information and forward the application to the CBSE for processing.

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Once the board verifies the authenticity of these documents and receives the prescribed fee, they will proceed with the necessary corrections to their records.

CBSE Revised Rules for Correction in Name or DOB

  • Changes to the date of birth in CBSE records can only be made within one year of the CBSE 10th, 12th result declaration.

  • The school's head must submit the correction application along with the necessary documents.

  • Applications received after the one-year deadline will not be processed.

  • Spelling errors, factual typos, or inaccuracies in name, surname, parent's name, or guardian's name can be corrected.

  • The school head must submit the correction application with the required documents within one year of the result declaration.

  • Changes to your name or surname can only be made if they have been approved by a Court of Law and published in the Government Gazette before the result is declared.

Process of Name Correction through e-harkara

The e-Harkara portal (http://parikshasangam.cbse.gov.in/frmRo) is a platform for CBSE-affiliated schools to maintain electronic records accessible to CBSE authorities. This promotes transparency and accountability.

While the specific process for changing student names might differ slightly depending on the school's requirements, here's a general overview:

  1. Initiating the Change: Students or their guardians submit an application requesting a name change to the school principal.

  2. Verification by Principal: The principal verifies the application's legitimacy and supporting documents, such as court orders or gazette notifications for name changes.

  3. Updating e-Harkara Records: Once verified, the principal updates the student's records in e-Harkara with the new name to ensure accuracy.

  4. Reflecting the Change: The school ensures the new name appears on all relevant documents, including marksheets, transfer certificates, and other forms.

  5. Notifying CBSE: Finally, the principal informs the CBSE regional office of the name change and updates necessary databases and portals, including the CBSE website and e-Harkara, with the revised information.

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Questions related to CBSE Class 12th

Have a question related to CBSE Class 12th ?

Hi,

The Medhavi National Scholarship Program, under the Human Resources & Development Mission (HRDM), offers financial assistance to meritorious students through a scholarship exam. To be eligible, candidates must be between 16 and 40 years old as of the last date of registration and have at least passed the 10th grade from a recognized board. Higher qualifications, such as 11th/12th grade, graduation, post-graduation, or a diploma, are also acceptable.

To apply, download the Medhavi App from the Google Play Store, sign up, and read the detailed notification about the scholarship exam. Complete the registration within the app, take the exam from home using the app, and receive your results within two days. Following this, upload the necessary documents and bank account details for verification. Upon successful verification, the scholarship amount will be directly transferred to your bank account.

The scholarships are categorized based on the marks obtained in the exam: Type A for those scoring 60% or above, Type B for scores between 50% and 60%, and Type C for scores between 40% and 50%. The cash scholarships range from Rs. 2,000 to Rs. 18,000 per month, depending on the exam and the marks obtained.

Since you already have a 12th-grade qualification with 84%, you meet the eligibility criteria and can apply for the Medhavi Scholarship exam. Preparing well for the exam can increase your chances of receiving a higher scholarship.

Yuvan 01 September,2024

hello mahima,

If you have uploaded screenshot of your 12th board result taken from CBSE official website,there won,t be a problem with that.If the screenshot that you have uploaded is clear and legible. It should display your name, roll number, marks obtained, and any other relevant details in a readable forma.ALSO, the screenshot clearly show it is from the official CBSE results portal.

hope this helps.

Hello Akash,

If you are looking for important questions of class 12th then I would like to suggest you to go with previous year questions of that particular board. You can go with last 5-10 years of PYQs so and after going through all the questions you will have a clear idea about the type and level of questions that are being asked and it will help you to boost your class 12th board preparation.

You can get the Previous Year Questions (PYQs) on the official website of the respective board.

I hope this answer helps you. If you have more queries then feel free to share your questions with us we will be happy to assist you.

Thank you and wishing you all the best for your bright future.

Hello student,

If you are planning to appear again for class 12th board exam with PCMB as a private candidate here is the right information you need:

  • No school admission needed! Register directly with CBSE. (But if you want to attend the school then you can take admission in any private school of your choice but it will be waste of money)
  • You have to appear for the 2025 12th board exams.
  • Registration for class 12th board exam starts around September 2024 (check CBSE website for exact dates).
  • Aim to register before late October to avoid extra fees.
  • Schools might not offer classes for private students, so focus on self-study or coaching.

Remember , these are tentative dates based on last year. Keep an eye on the CBSE website ( https://www.cbse.gov.in/ ) for the accurate and official announcement.

I hope this answer helps you. If you have more queries then feel free to share your questions with us, we will be happy to help you.

Good luck with your studies!

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