CBSE Correction in Name or DOB in CBSE Marksheet: Revised Rules of correction/change in Name/DOB

How to correct Name/DOB in CBSE Marksheet Complete Process

To help students navigate this process, here's a detailed step on how to correct name and DOB errors in CBSE Class 10 and 12 mark sheets:

Download the Application Form:

Begin by downloading the application form from the official CBSE website: http://cbse.nic.in/faq/dupform.pdf. This form might be available online or at the CBSE office.

Fill Out the Form Carefully:

Read the instructions at the bottom of the application form thoroughly. Fill out all details accurately, ensuring they match the desired correction.

Gather and Submit Supporting Documents:

• To verify the request, students need to submit specific documents. These include school leaving certificates and admission documents. Prepare an affidavit on stamped paper, sworn before a notary public or magistrate, stating the correct name or DOB and the reason for the correction.

• Submit a copy of the birth certificate issued by the concerned authorities. Provide a copy of school leaving certificate. Also, include a copy of your identity proof, such as an Aadhaar card, passport, or driving license.

• Attach a copy of the mark sheet with the incorrect information. Send these documents along with the completed application form to your school. They will then forward them to the CBSE board on your behalf.

Pay the Applicable Fee:

There are processing fees associated with CBSE name and DOB corrections. The amount varies depending on the nature of the change. Check the fee structure here:

• Name Correction in Mark sheet/Certificate: Rs. 1000 (Inclusive of mark sheet/certificate fee)

• Change in Parent's Name: Rs. 1000 (Plus actual cost of the document)

• Migration Certificate: Rs. 250

• Provisional Certificate: Rs. 200

Verification and Processing:

• Review: The CBSE will review the application and documents to verify the accuracy of the information.

• Approval: If the application is approved, the board will initiate the process of correcting the name or DOB in the records.

Issuance of Corrected Documents:

• New Mark Sheet: Once the correction is made, the CBSE will issue a revised mark sheet with the correct information.

• Certificate: If necessary, a corrected certificate will also be issued.

Documents required to Change CBSE Name or DOB

To accommodate name or surname changes, the CBSE will only consider applications that have been officially approved by a Court of Law and subsequently published in a government gazette.

If the change is approved, the board will initiate the process of updating the student's records. They will need to provide documentation confirming the court order and its publication in the official gazette.

The CBSE allows for corrections in names, surnames, or parent names on mark sheets if the errors are due to spelling mistakes or typographical errors. These corrections must align with the information recorded in the school's records or the list of candidates (LOC) submitted to the CBSE.

Attach the following attested documents:

• A true copy of the admission form(s)

• A true copy of the school leaving certificate from the previous school

• A true copy of the relevant page from the school's admission and withdrawal register

• The head of the institution will verify the information and forward the application to the CBSE for processing.

Once the board verifies the authenticity of these documents and receives the prescribed fee, they will proceed with the necessary corrections to their records.

CBSE Revised Rules for Correction in Name or DOB

• Changes to the date of birth in CBSE records can only be made within one year of the CBSE 10th, 12th result declaration.

• The school's head must submit the correction application along with the necessary documents.

• Applications received after the one-year deadline will not be processed.

• Spelling errors, factual typos, or inaccuracies in name, surname, parent's name, or guardian's name can be corrected.

• The school head must submit the correction application with the required documents within one year of the result declaration.

• Changes to your name or surname can only be made if they have been approved by a Court of Law and published in the Government Gazette before the result is declared.

Process of Name Correction through e-harkara

The e-Harkara portal (parikshasangam.cbse.gov.in/frmRo) is a platform for CBSE-affiliated schools to maintain electronic records accessible to CBSE authorities. This promotes transparency and accountability.

While the specific process for changing student names might differ slightly depending on the school's requirements, here's a general overview:

1. Initiating the Change: Students or their guardians submit an application requesting a name change to the school principal.

2. Verification by Principal: The principal verifies the application's legitimacy and supporting documents, such as court orders or gazette notifications for name changes.

3. Updating e-Harkara Records: Once verified, the principal updates the student's records in e-Harkara with the new name to ensure accuracy.

4. Reflecting the Change: The school ensures the new name appears on all relevant documents, including marksheets, transfer certificates, and other forms.

5. Notifying CBSE: Finally, the principal informs the CBSE regional office of the name change and updates necessary databases and portals, including the CBSE website and e-Harkara, with the revised information.